Licensing

The way the software is licensed is explained below. The way you are licensed for each component must be in place so that it functions correctly.

Licenses are generated by the V1 Support team, if you have any enquiries prior to an installation, click here for information on contacting them.

All licenses are held on the V1 server where the Server Components are installed, the location being beneath the top level installation root directory.
They are implemented automatically by the setup program and you will receive them via email from the V1 Support Team.

If what you have received is not what you’re expecting or you’re not 100% sure. STOP.

Contact your Sage / V1 Account Manager to verify them and if needed you will be sent new licenses.

NOTE: Those marked with a asterisk (*) are none mandatory, all others are required for a functional system of the component licensed for.
NOTE: If licenses are added / removed manually, the DbLogin service must be restarted for changes to take effect.

Do not install demo licenses on a customer site as these will expire without warning meaning functionality will be compromised.

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EDD

Electronic Document Distribution is licensed as below:

Component	File (s)	Functionality	Location
DbFax *	DbFax.key, DbFaxd.exe	The legacy outbound faxing server component	\DbFax\bin
DbFax Admin *	DbFax.cal	The legacy inbound / outbound fax client component logging activity	\DbLogin\cals
DbForm	DbForm.key, dbform.lic, DbSV.lic	V1's proprietary scripting language managing all server-side tasks	\DbForm\bin
DbLogin Admin Console	DbLoginManager.cal	Client to administrate user access to the software and general management of components	\DbLogin\cals
DbMail *	DbMail.key	The legacy inbound / outbound email server component	\DbMail\bin
DbMail Admin *	DbMailAdmin.cal	The legacy inbound / outbound email client component logging activity	\DbLogin\cals
SmartMail	5bbedc8dad89d73b20197cf8.json	Current web-based mail delivery component (only required for outbound delivery.)	\SmartMail\licenses

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EDM

Electronic Document Management is licensed as below. NOTE: EDM requires all the same licences as EDD in addition to the following:

Component	File (s)	Funtionality	Location
BLOB Type Manager	BlobTypeManager.cal	Used to administrate what file types are permitted to be archived into the EDM database.	\DbLogin\cals
Index Manager	IndexManager.cal	Used to administrate the editing of tag information or moving images from one table to another in the EDM database.	\DbLogin\cals
DbConsole	DbConsole.cal	Required to use the DbLogin Admin Plugins.	\DbLogin\cals
FTS	5bbedc87ad89d73b20197cf7.json	Full Text Search, allowing advanced searching of images.	\SmartSuite\NIS\api\licenses
DbArchive	dbarchive.key	Required to use EDM	\DbArchive
SmartDeposit	SmartDeposit.cal	Allocated to those DbLogin users that wish to use SmartDeposit.	\DbLogin\cals
SmartPortal	SmartPortal.cal	Allocated to those DbLogin users that wish to use the SmartPortal.	\DbLogin\cals
SmartRetention	SmartRetention.cal	Allocated to those DbLogin users that wish to use SmartRetentions.	\DbLogin\cals
SmartRetrieve	SmartRetrieve.cal	Allocated to those DbLogin users that wish to use SmartRetrieve.	\DbLogin\cals
SmartRetrieveERP	SmartRetrieveERP.cal	Allocated to those DbLogin users that wish to use the ‘[EDM] View Transaction / Attachment’ retrieval links within the Sage X3 UI.	\DbLogin\cals

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PIA with DbCapture

Purchase Invoice Automation with DbCapture is licensed as below. NOTE: PIA requires all the licenses as EDD and EDM in addition to the following:

Component	File	Funtionality	Location
DbCapture *	PIA.key	The key file instructing the setup program to display the DbCapture installation section	N/A
DbCapture *	dbcapture.key	The server component managing the legacy version of PIA	\DbCapture\DbCapBackground \DbCapture\DbCapOCRServer
DbCapture *	5bbedc7ead89d73b20197cf6.json	The server component managing the legacy version of PIA	\SmartSuite\NIS\api\licenses
DbCapture Admin Console *	DbCaptureAdmin.cal	The client component allowing users to see a list of documents in the legacy version of PIA	\DbLogin\cals
DbCapture Clients *	DbCaptureClient.cal	The client component allowing users to process documents in the legacy version of PIA	\DbLogin\cals

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SmartConnect

SmartConnect is a separately registered add-on required for use with all areas of the solution, retrieving sensitive data securely.

Below is an example step by step procedure on registering your V1 Server with the SmartConnect add-on:

• Customer / Partner / PS run the setup program and install R14
• Navigate to the NIS config and take note of the Unique ID of server
• Contact support and supply them with the Unique ID of server
• Support will then perform the SmartConnect Registration
• Support download the SmartConnect file from the license server client_token_SmartConnect.json (this can be safely renamed)
• This is emailed to the Customer / Partner / PS Guy who requested them
• Go to the NIS config and take note of the Registered client ID value, you will be asked for this shortly
• Now run the SmartConnect.MSi
• Provide the Registered client ID as taken from NIS and supply the client_token_SmartConnect.json

The reason for this procedure is to establish trust between the V1 License server, the Core software installation and the integration components.
To prevent them from being used erroneously, all of them must 'marry up' to allow them to properly communicate.